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July 21, 2017
We are offering a series of two webinars that cover the most important elements of Doubleknot’s event management. The topics include how to use recently released features (like in-line registration forms) and are appropriate for both new and experienced Doubleknot administrators. If you or someone else in your organization is new to Doubleknot or just needs a refresher, please sign up and spread the word!
Event Administrator Basics: Day 1
In the first of two webinars, we will cover the basics of event configuration and event management. This webinar is designed for new staff who need to get up to speed quickly and as a refresher for staff who want to keep their skills up and learn about best practices.
Date: Tuesday, August 22
Time: 1 PM Eastern / 10 AM Pacific
Event Administrator Basics: Day 2
In the second of two webinars, we will discuss Doubleknot's custom registration forms and event categories as well as a Q&A. This webinar is designed for new staff and as a refresher for staff who want to keep their skills up and learn about best practices. If you don't know how to use the new features for event registration forms including creating a single registration page that gather registrant information and custom form fields on the same page, you should definitely attend this webinar.
Date: Wednesday, August 23
Time: 1 PM Eastern / 10 AM Pacific
Set Booking Windows for Fall Facilities Now
Doubleknot makes it possible set different facility booking windows for different organizational groups. (Organizational groups are created in the Groups tab of Member Management.) The booking window is the range of dates in which a visitor can make a reservation for a facility. For example, you could allow council members to reserve a facility at any time but require others to book at least 21 days in advance. You can set the following options for different groups:
- How far reservations must be made in advance of the reservation start date. Configured on the Create and Modify a Facility page, the Required Advance Booking Period sets the earliest date for which a reservation can be made. For example, if you set the Required Advance Booking Period to 21 days, visitors can only make reservations that begin at least 21 days from the current date.
- How many months of availability are displayed on the calendar. Configured on the Event Configuration page in Utilities, the "Don’t Allow Facility Bookings Beyond This Number Of Months" option controls the last available date displayed on the calendar. For example, if you set this option to three months, any reservation must have an end date no later than three months from the current date. The settings you choose here apply to all facilities in the current organization.
In this example, we are setting a facility's Required Advance Booking Period. The organization has no advance booking requirements for council staff; troops must make reservations at least 14 days in advance; and all others must make reservations at least 30 days in advance.
In this example, we are setting how far in advance different groups can book facilities. For all facilities in the current organization, council staff can book reservations with any end date; troops can book no more than six months from the current date; and all others can book no more than three months out
If you have any questions about how to set booking windows, please let us know at support@doubleknot.com.
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